SITE_header_conference-board

Quality & Process

When 'quality' ceases to be just lip service from one employee to another - it becomes a process for continuous improvement toward perfection.

BACK TO TOPICS PAGE

Subir’s Reading List

BOOK-QP_the-signal-and-the-noise-nate-silver
BOOK-QP_naked-statistics-charles-wheellan
BOOK-QP_creative-destruction_eric-topol
BOOK-QP_antifragile_nassim-nicholas-taleb

Books by Subir

Cover_The_Difference
COVER_robust-optimization_2
The Power of LEO
The Ice Cream Maker
Next Generation Business Handbook
Cover_talent-era
Taguchi's Quality Engineering Handbook
The Power of Design for Six
The Power of Six Sigma
Organization 21c
Cover_management21c
Cover_mahalanobis-taguchi
Cover_DFSS-1
Cover_robust-engineering
Cover_qs9000

How to Fix a Broken Chain

How can you deploy a management process with a broken chain? How do you know if yours is broken?

I was visiting a friend of mine who at the time was the chief executive officer of a large consumer products company. Although we had spent many months prior to my visit discussing quality problems that the company was experiencing, he was reluctant to even talk about it now that we were sitting face to face in his office.

Finally, he exhaled sharply.

“Listen, Subir.” I could tell he was very frustrated. “We have spent a lot of money on our program deployment, but…” then he drifted off, waving his hand.

He looked over my shoulder to make sure his door was closed and then he leaned forward.  In all the years I had known him, I had never seen him so uneasy.

The 4Cs is a script that adds potency to upper management’s decision to deploy whatever management program or other process they choose.

“It’s not working,” he hissed. “Every time that I think we have achieved some milestone, it slips away.” He shrugged helplessly.

I nodded. “Maybe you have a broken chain.”

“A broken what?”

I instantly understood his problem. No matter what program you deploy – Six Sigma, Total Quality Management, Lean Management, Design for Six Sigma – if you don’t have a robust management chain, you are risking failure. Understand that all of the process programs I’ve mentioned are excellent tools that have been used all over the globe by hundreds of companies, large and small. Many of them have a long history of success. But the caveat is that they will only work if you also deploy what I call the 4Cs:

  1. Commitment. Every member of the management team must align with the program deployment. They must be active, knowledgeable participants in the planning stage, strong advocates. They must be dedicated to the program success and have intimate knowledge of the program goals.
  2. Consistency. Management must undertake very close monitoring of the program deployment; be engaged in every step of its progress to ensure that goals and procedures are fully honored. Moreover, they must also ensure that personnel and financial resources are available as needed for a successful implementation.
  3. Competency. Management must ensure that they have full understanding of the implementation process; that individual deployment leaders are fully trained and fully aligned with the goals of the program. Management must also establish an environment of full trust and patience during the deployment.
  4. Communication. Management must commit every means available for full and open communication including intranet, ‘town hall’ meetings, and personal workplace visits. Every member of the management team and all deployment leaders must encourage two-way communication (good or bad) with other members in the organization about the deployment progress.

These 4Cs are the management chain describes separate and overlapping processes. Together, they form a managerial imperative that must be ‘in play’ at the highest levels of the organization leadership. At some level, you can call them common sense measures, but in fact they are more important than that.

The 4Cs is a script that adds potency to upper management’s decision to deploy whatever management program or other process they choose. They give guidance to all managers on their conduct; a check and balance for every detail in the deployment. Depending on how strongly the senior managers emphasize their use, the 4Cs become ethical anchors for self-measuring effective leadership and productivity.

Back to my friend. In order to make sure that his management team understands the importance of success, he still uses the 4Cs as part of his agenda in his weekly management reviews.

More on Quality & Process

Enrich the Process

How do organizations work on their quality process without disrupting operations for weeks at a time?

Combating Fires

What is a “fire” look like in your organization and how does management deal with them?

The Quality Process Revolution

How excellent organizations revolutionize their Quality process through the strength of “people power.”

Fire, Flow, Future

How to anticipate three event-driven triggers that can push your quality process off track.